Purchasing Buyer – Rockwood School District in Kandy, Central Province

Rockwood School District is currently accepting applications for the position of Purchasing Buyer in the Central Province area. The job type available for this position is Full-time.

We are looking for candidates who possess proficient Purchasing and Supply Chain skills and have a minimum of Mid-Senior level in the respective field. In addition to technical expertise, we highly value traits such as honesty, discipline, and a strong sense of responsibility in our prospective employees.

The company offers a competitive estimated salary of approximately රු. 16,000 - රු. 39,000 (per Month). However, it is important to note that the final salary offer may vary and is subject to the discretion of the company.

Rockwood School District operates within the Education Administration Programs industry. If you are interested in applying for this position and joining our esteemed organization, we encourage you to submit your application promptly.

Job Information

Job Description

POSITION SUMMARY: The Purchasing Buyer will be responsible for the development of bid specifications from internal stakeholders, prepare complex bid documents, identify and vet potential vendors, distribute and post requests for bids, evaluate bids, conduct bid openings, prepare award documents for Board of Education approval, issue award letters, respond to vendor inquiries, and negotiate solutions with vendors. The Purchasing Buyer will focus on designated products, services, vendors, and stakeholders within the District as deemed appropriate by the Coordinator of Purchasing.

Essential Functions

• Act as a point of contact to internal stakeholders for all issues related to purchasing and bid process.
• Utilizes Microsoft Office products to produce and complete bid documents, specifications, templates, etc.
• Conducts meetings with stakeholders to develop bid specs, develop timelines, and identify potential vendors.
• Schedules and conducts pre-proposal meetings with vendors and primary stakeholders. Documents and distributes all questions and answers to potential vendors.
• Documents bid awards and decision process used to determine winning bidder.
• Monitors vendor performance and mediates issues when necessary.
• Post bids to RFP on-line site and updates as necessary.
• Attends Board of Education meetings when necessary.
• Collaborates with other Finance departments to ensure accounting requirements are being met and vendor payments are timely and accurate based upon stakeholder requirements.
• Assisting other departments when it is required.
• Reviews requisitions.
• Maintains correspondence and records sufficient to formulate reports, as requested.
• Confers with vendors to obtain product or service information such as price, availability, and delivery schedule.
• Interfaces with all departments and resolves problems and issues with need purchase items.
• Negotiates final contract terms within budgetary limitations and scope of authority.
• Performs other related duties, as assigned, for the purpose of ensuring efficient and effective functioning of the Purchasing department
• Coordinates all District annual CO-OP orders with the schools.
• Maintain records of and prepare monthly reports on District high volume copier usage, including supply charges.

Essential Skills And Abilities

• Responds to the needs of the Purchasing department by handling calls and correspondence related to the functions of the department.
• Ability to favorably interact with supervisor, staff, parents, and vendors.
• Must be able to work under minimal supervision.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of customers or employees of organization.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to compute rate, ratio, percent and to draw and interpret bar graphs.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.
• Proficient with computer using MS Office and Google programs, printer, fax and phone.

Basic Requirements

• Bachelor’s degree preferred with emphasis in business administration or management with experience in purchasing and contracting.
• Candidate should have three to five years of experience in purchasing with demonstrated expertise in the Request for Proposals/ Quote process.
• Must be able to work under limited supervision and handle multiple projects at one time following standardized practices.
• Must have good computer and phone skills.
• Must be able to interact well with others.

Equipment Used

• Standard office equipment.

Work Environment

• Ability to work in a variety of locations, travel throughout the District, work non-traditional hours which may include evenings and weekends.
• While performing duties of this job, the employee is regularly required to sit, talk, hear, walk, stand and reach.

Salary $51,878.

Benefit

• Overtime bonus
• Gaining experience
• Comfortable work environment

Application Requirements

• Good physical and mental health
• Minimum age 17 years
• Discipline and adherence to time
• Honest and responsible
• Good character
• Satisfaction in working and learning
• For other requirements, please check through the application form.

Company address